Elections IRES Department Faculty of Science 2023

Registration on the electoral roll is carried out automatically or on request. The conditions for registration are specified in the electoral by-laws.

If your name does not appear on the correct electoral list, please report it as soon as possible by e-mail to: sciences-elections@univ-amu.fr.

For information, students are attached to the polling station corresponding to their place of administrative registration.

Staff members vote according to their place of work (and more precisely according to the location of their laboratory in the case of researchers and teacher-researchers).

Les électeurs sont donc invités à consulter, avant le scrutin, les listes électorales afin de connaître le bureau de vote auquel ils sont rattachés et faire part, le cas échéant, à l'administration (sciences-ires-direction@univ-amu.fr) d'un changement de bureau de vote au plus tard le mardi 28 février 2023 à 12h.

Le formulaire est disponible en téléchargement sur le site :  https://sciences.univ-amu.fr/fr/departements/ires

Each list must necessarily include the name of a delegate who is also a candidate of the list concerned.

As a preliminary remark, the voting method "list with one round of votingby proportional representation with the distribution of the seats remaining to be filled according to the rule of the strongest remainder, without panachage" implies that the candidates are constituted as a list and not as individuals (except in the case where only one seat would be to be filled).

The lists of candidates will be constituted by college;

The lists of candidates include a maximum number of candidates equal to the number of seats to be filled;

The lists are composed alternately of one candidate of each sex;

Moreover, the lists of personnel may be incomplete, provided that the conditions mentioned above are respected.

The slate delegate must complete the following form:

• List of candidates for the Department Council (to come)

This document must be accompanied by an individual declaration of candidacy signed by each candidate, mentioning his or her rank on the list and, for students, a photocopy of the student card or, failing that, a certificate of attendance.

• Individual declaration of candidacy for the Department Council (to come)

The lists of candidates may be submitted until Wednesday, February 22, 2023 at 12:00 noon.

It is strongly advised not to wait for the deadline to proceed with the submission of the lists in order to allow, if necessary, the compliance of the lists containing irregularity(ies).

The applications will be :

• Either sent by registered letter with acknowledgement of receipt (the deadline being the date of receipt), to the following address:

UFR SCIENCES

Site St-Charles

Administrative Manager of the UFR Sciences

Sylvie NEAUPORT

3 place Victor Hugo - Case G

13331 MARSEILLE Cedex 3

• Or submitted to the administrative services of the UFR Sciences, by a student (for a list of the users' college) or a staff member of the college concerned, to

UFR SCIENCES

Head of Administration of the UFR Sciences

Sylvie NEAUPORT

Site St-Charles - Bât 4 - 2nd floor

from 9 am to 12 pm and from 2 pm to 5 pm

An acknowledgement of receipt will be issued. This acknowledgement of receipt does not constitute a validation of the applications but it attests that the list has been submitted in due time with the necessary documents.

Applications must be received no later than 12:00 noon on Wednesday, February 22, 2023.

The RFU provides the lists with certain means described below. The delegate of the list will contact the administration of the RFU via the email address sciences-elections@univ-amu.fr to use these different communication tools.

The administration will guarantee equal access to these means between the lists.

In compliance with the provisions of the University's internal regulations and in particular Title 1, any intervention related to the electoral campaign must not disrupt the smooth running of academic activities.

During the electoral campaign, propaganda is authorized within the university premises, outside the buildings in strict compliance with the measures put in place concerning access to the sites and buildings as well as with the barrier gestures as defined during this period.

On the day of the election, the distribution of leaflets is authorized in the buildings, with the exception of the rooms where the polling stations are established.

Strict equality is ensured between the lists of candidates, in particular with regard to the distribution of places reserved for electoral posters and, if necessary, meeting rooms and all electoral material.

However, and given the current health context, the election campaign by dematerialized means should be favored.

• Distribution of the professions of faith

Each list shall send a profession of faith no later than Wednesday February 22, 2023 at 12:00 pm

The credentials must be A4 format, in black and white, one or two pages on one side, without photographs.

They will be distributed electronically to the voters and will be put on line on the internet page of the website of the RFU dedicated to the list of candidates.

• Electronic messages

Each list declared admissible can send, through the administration, electronic messages using the institutional mailing lists. These messages are a maximum of 2 for the users' colleges and 3 for the staff colleges.

Attention: in order to ensure the proper distribution of e-mails, the size of messages received by the administration must not exceed 500 kb. These messages must not contain any attachments.

• Meetings

The lists of eligible candidates may organize up to three public meetings within the framework of the campaign (video-conference rooms will be made available as long as they are not occupied by teaching).

The time slot may not exceed two hours per meeting.

The administration is responsible for opening, if necessary, the virtual meeting room and for closing it at the end of the predefined time slot.

The delegate of the list is responsible for the good conduct of the exchanges.

• Web page

Each list of candidates declared admissible will be able to feed a web page dedicated to the diffusion of information of the list on the website of the UFR. The transmission of documents in PDF version should be preferred.